REPORT 2018 | Progetto APC Monitor @UNIMORE 2018 [APC Monitor Project @UNIMORE 2018]

[partially AI generated] The "APC Monitor @UNIMORE" project aims to track APC spending at the university level over time. The primary objectives include identifying, quantifying, and monitoring UNIMORE's expenses for open access, encouraging specific publishing behaviors among UNIMORE researchers, and participating in the European project Open APC. This report presents the preliminary findings of the analysis of the state of the art regarding the registration of APC-related expenses in U-GOV. It includes a detailed examination of the methods used to record APCs, an analysis of the information and keywords in the "Description" field of financial documents related to APC expenses, and a discussion of activities carried out, such as a preliminary survey with department secretaries and an analysis of detailed descriptions of financial documents. The analysis concludes with proposed actions, including the creation of a new accounting code for scientific contributions, the discontinuation of the current code for "Estratti e reprints articoli scientifici", training for staff on the use of new codes, and guidelines for entering author names and article/volume titles in the description field of financial documents. In summary, the report emphasizes the need for a systematic approach to monitoring APCs, the importance of accurate data collection, and proposes specific actions to enhance the efficiency of APC monitoring at the university level.